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Financial and Legal Services Procurement Services

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P2P

The University operates an electronic purchasing and invoice processing system called MMU P2P

The MMU P2P system replaces paper orders and the manual matching of invoices and orders. The system increases the efficiency of the purchase order process, increases transparency and helps mitigate the problem of lost orders and delayed approval of purchase orders.

Link to login in to p2p: https://mmu.egsgroup.com/idea/useradmin/login.jsp

 

Which purchases are affected?

The new electronic system captures all purchase orders for Goods, Services or Works.

Requisitioning

Requisitioners (the person who raises an order on the system) must be trained and set up on the P2P System in order to raise orders. There will be Requisitioners situated in all Departments. If you need to order something, please contact your Line Manager to advise whether you need to become a Requisitioner or inform you who can raise the order on your behalf.

Electronic Approval

Requisitions are sent to the Budget Approver, then to Procurement for approval. Once approved, the order is emailed to the Supplier as a PDF attachment. The Requisitioner is notified when the order has been sent to the Supplier.

Online Receipting

MMU P2P enables online receipting when goods or services have been delivered. This facilitates payment.

Electronic Invoices

Suppliers can send electronic invoices directly to the MMU P2P System or can send paper invoices to Accounts payable, who will turn them into electronic invoices.

 

Article last updated: Monday, October 2, 2017

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